Data Dictionary

Find out how to use the Data Dictionary within Insights

Have you ever been looking at a report in Insights and have no idea what data you are actually looking at or what the column name refers to?

You are not alone! 

We understand that there is a lot of data in Insights and making sense of it can be a little tricky. 

If you are an Insights user, you have access to something called the 'Data Dictionary' which can help to make sense of what you are looking at on-screen. 

To access the Data Dictionary, open up Insights and select the 'Report Manager' section on the left-hand side:

Select the 'Report templates' drop-down option:

And select the 'Data Dictionary' option:

You will be presented with a screen that looks like this:

The column headers on this initial page refer to aspects that are selected when you are creating your own report:

• Focus Name - When creating a report, you must give it a 'focus' - this would be Applications, Jobs or Recruiters
• Focus Handle - The internal name for the focus
• Focus Description  - What your report would focus on when created
• Column Group Name - Again, this relates to when you are creating your own report

• • All columns in every report are grouped together according to relevance
  • When creating a report, you need to select a Column Group in order to get specific columns

• Column Group Handle - The internal name for the column group
• Column Group Description - A description of what the columns in the group relate to

Further over the page, you will see the following columns:

• Column Name - This is what you will see at the top of any column on any report
• Column Handle - The internal name for the column
  • This is not something you will need to worry about as it sits in the background and allows the information in the foreground to be presented in a specific way. 
• Column Description - This is where you will find information on the data that is being presented

• Column Datatype - Similar to the 'Handle' column
• Column Default Visibility - This indicates if the column is a default column that is shown in a report
  
  • You may see an 'x' in this column which indicates that the column can be enabled if required:
    

Searching for information

As you can see at the top of the page, there are many pages of data within the Data Dictionary:

You can use the 'Ctrl + F' function to search the pages for what you are looking for.

The search function will appear at the top of the screen:

Simply click the arrows to go to the featured search items:

Results will be highlighted in yellow: