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📹 How To Create A Video Interview

This guide shows you how to create a video interview using templates.

1 - Login to the VI Platform

From the menu on the left hand side of your screen, navigate to the heading Components.

 

 

2 - Questions

Select questions from the components menu and you will be presented with the Question Library.

Select Create question

 

 

3 - New Question

You will be presented with a new screen called New Question.  

 

 

On the left-hand side of the screen there is a drop-down menu underneath, Change template.

The VI platform incorporates some templates that have already been created for you by default so that you can use them to add your content to.

 

 

If you select the Default video question the image on the right-hand side of the screen will change to show you what that template will look like;

The smaller image represents the interviewers video (a question).

The larger image will be where the candidate has responded via video recording.

The tips provide some guidance for the candidate.

 

 

If you select the Text template, the image on the right will again change to show you what that template will look like;

The larger image will be where the candidate has responded via video recording.

The tips provide some guidance for the candidate.

 

 

4 - Creating a text question

Select the default text question from the drop-down menu.

Enter a Question title - this is for internal purposes only, it won’t be presented to the candidate but it will be visible when you go to the question library.  Enter your Question in the blank question field.  Enter the maximum number of seconds that you want to allow the candidate to respond and select Save.

 

 

A pop-up will appear, select Save As.

 

 

At this point you review your saved question from the Question library.

 

 

Select the question title and you will be presented with the template question that you have created - in the image below you can see the question now appears at the top.

 

 

5 - Creating a video question

Simply follow the same process as above, but change the template selection - follow the steps on the left- hand side of the screen as before however you will have the option to choose your video interview.

The video will need to be ready to select from the media library.

 

 

6 - Creating pages

Select Pages from the components menu and select the green button + Create page.

You will be presented with a screen like the image below - this is your template and you can choose from the default template options on the left-hand side of the screen and then complete the required information below your template selection.

Remember pages need to be engaging, you can provide a pre-recorded video introduction or a welcome page.

 

 

An example of a page containing some text.

 

 

When you have completed the details, select Save.

Your newly created page/s will appear in the Page library.

 

7 - Creating an interview

Select Interviews from the components menu and you will be presented with the Interview Library.

 

 

8 - + Create interview

Select the + Create interview button and you will be presented with a new screen.

 

 

9 - First step

Select the questions that you want to include in your interview from the list provided.

For each question that you select you will be prompted to add scoring criteria, you don't have to but you can if you want scoring to be applied to the reviewing process.

After adding scoring criteria or if you want to skip the scoring criteria, select Insert.

 

 

Once you have selected Insert you will see a timeline flowing downwards on the left-hand side of your screen.

The timeline represents each stage (question/page) of your interview from start to finish.

If you added scoring criteria, it would appear on the right hand-side of the screen.

See image below.

 

 

After you have added your first question, select + Add step from the timeline, this will allow you to add another question or perhaps you want to add a page that you have created.

 

10 - Add a page to your timeline

Select the Page button and any pages that have been created will appear for you to select and insert.

 

 

11 - Groups

Create a set of different questions for example 5 in total, but only 3 of the 5 are chosen at random for the candidate to answer.  

You can add scoring criteria to each question, but keep the maximum score the same.  

The score will be averaged once all reviews have been completed

Your interview may contain one of two questions and then the 3rd question is selected from the group you have created at random when the candidate completes the interview.

See image below.

Enter a name for the group of questions and select Update.

 



Select a set of questions from the list of questions that are presented to you.

Remember that the group of questions need to be similar to avoid any bias in the recruitment process (e.g. one candidate's question is more difficult than another candidate’s question).

 

 

Once you have made your selection, select Update, you will again be able to add scoring criteria to each of the questions in the group and the group will also appear in your timeline.

It's important that you add the steps in the correct sequence, if you want for example a Welcome Video to be presented as the first step of the interview, ensure that a Page is the first thing you add to your timeline.

Select Save once your interview is complete.

The interview will now appear in the Interview library.

 

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📽️ How To Create A Live Interview

‼️This functionality has now been discontinued for new users‼️

 

At the moment live video interviewing is only available to be used via the stand-alone platform, it doesn’t yet integrate with the ATS.

 

You can choose to schedule a live interview in advance or create an interview to join ‘now’.

1 - Login to the VI platform and select 'Live' from the menu on the left-hand side of the screen.

 

 

2 - You will be presented with a new screen showing a list of interviews that have already been carried out.

Note; you will only be able to see the candidate details if you took part in the interview or if you are a Recruiter (in terms of user type).

 

 

4 - Select the + Create Live appointments button

5 - You will be presented with the Live appointment screen, which is broken down into 3 sections;

  • Interview details
    Give your interview a name and add any relevant notes (notes will not be seen by the candidate).


 

  • Attendees
    Your first attendee is your candidate, enter in their email address, first and last name.


 

  •  Attendees continued
    The other attendees are the interviewer/s (reviewers), you may have up to 3 interviewers in total.

There are 2 types of interviewer;

  • Recruiter
    A recruiter can arrange a live VI and access everything within the VI platform
  • Hiring Manager
    When the hiring manager selects ‘live’ from the menu they will have the option to ‘join’ the live video interview that they have been invited to.

If the reviewers do not yet have accounts on the VI platform you need to create one.          

To create an account select + Create reviewer

 

 

A pop-up will appear, enter the interviewers email address, first name and surname.

 

 

In the button on the right-hand side of the pop-up there is a check-box, if you want to create a recruiter account, select the check-box.   

If you don’t select the check-box, a hiring manager account will be created by default.

Once complete, select + Add reviewer.

  • Attendees continued

If your reviewers already have accounts on the VI platform you will be able to find them by starting to type their name in the field at the top of the Interviewers box.

Select the toggle to the left of the reviewer's name and they will appear on the right-hand side.

By default the organiser of the interview will already appear and they need to remain as an attendee.

If you make a mistake simply deselect the toggle.

 

 

6 - Send invites

It makes sense to send invitations so that each attendee is aware of the interview.  The email will contain a link to join.

 

 

The email will look something like this.

 

 

7 - When

You can choose to schedule a live interview or if you want to create an interview to start straight away you can do that too.

To schedule, select the desired duration, date and then select 'Schedule appointment'.

To start an interview straight away, make sure the date and time are correct, then select 'join NOW'.

 

 

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➕ Using Quick Add

 

The Quick Add feature is a very useful way of quickly adding a one-way interview, position or live interview.

To access the quick add option login to your video interviewing platform and select the Quick Add option from your dashboard, this is the green plus icon on the left-hand side menu bar.

 

 

Once you have selected this, you will be presented with the Quick Add page, where you have the option to add a new interview, a new position or a live interview. 

 

 

➡️Create a new Interview

To quickly add a new interview, select 'Interview' 

 

 

Firstly you will need to give your interview a name. Once you have done this you can start adding questions, questions groups and pages to your video interview.

 

 

Select which item you want to add to your interview and then simply select the question, question group or page from the library, you can search by the title name too. Once you have found the item you want to add, select it and click 'Add'

If your question does not yet exist in the question library, you can simply type the question in the search bar and add it by clicking create, this will add your question to the question bank and to your interview with one click.

 

 

You can see all the items that have been added to your interview under the library selector. It doesn't matter what order the components are added, as you can simply click and drag each component to the desired spot on the interview. 

 

 

When you are happy with the order of your interview, click 'Create' and your video interview will be created. 

All interviews can be located via the Interview menu on the left-hand side of the screen.

 

➡️Create a new Position

A position is created to house all of the candidate interviews for the job that you are recruiting for.

If you use video interviewing on a stand-alone basis you can use this feature to quickly add a new position on the video interviewing platform. 

Once the quick add page has loaded, select the 'Position' tab.

 

 

You will need to give your position a name, the description and notes are optional. Then simply select which interview needs to be added to the position. Once this has been selected, click 'Create' and this will add your position to your position list (located in the menu on the left-hand side of the screen).

You will be given the option to view your position once it has been created if you would like to make any further changes to its set up.

You can now start to invite candidates to your interview.

 

➡️Create a new Live Interview

 

If you are using the Live Interview feature you can quickly add an interview using the quick add function. 

Once the Quick Add page has loaded, select the 'Live'  tab. 

 

 

You will need to start by giving your interview a name. Then you can move on to the Attendees section, where you will need to provide the candidate details, as well as the interviewer's details, only interviewers listed on the interview will be able to join the interview. 

After the attendee's section has been completed, you can move on to schedule the interview by setting the date, time and duration, or you have the option to 'Join Now' which allows you to start an interview straight away.