✏️Introduction
Typically, as a recruiter, you may traditionally recruit by number of positions, rather than hours.
However, we understand that there may be a requirement for certain industries to be able to recruit in hours instead.
With this functionality, you will be able to specify the number of hours that are allocated against a job and deduct as appropriate as they are offered to candidates.
⏲️Specifying Hours On A Job
Once enabled, this function can be applied to job templates, existing jobs or new jobs created in the ATS.
This functionality is available to via the Job Create process under the “Job Quantity” section:
- To use this simply:
- Select that you wish to recruit for positions in hours
- State how many hours you have available, in the free-text field on the right of the screen.
- Once you have entered this information, you can complete the job as usual.
Once your job is active, you will see it in the “Jobs List”.
- You will be able to see that your job is hiring in “Hours” as the relevant hours will be stated as shown (1):
If you hover over the area where hours are shown, you will see this:
- As candidates are hired against the job and a number of hours are assigned to them, this figure will change accordingly.
If you click into the Job, you will also see the number of hours detailed at the top as well:
👤Assigning Hours To A Candidate
Once you have selected the right candidate for the role, you can assign a specific number of hours to them.
To do this, navigate to the job in question and find the relevant candidate:
To allocate hours to a candidate, you will need to go through the ‘Extended Offer Process’ and issue a contract.
Select your candidate and open the ‘Options’ menu (1), then select “Other Options” (2) and finally “Offer job - contract generation” (3):
The screen will refresh and you can enter the amount of hours that you want to assign to that specific candidate (1):
You can then go through the rest of the Offer Extended Process as usual.
You will also see the number of hours assigned (1) before the final contract is generated to the candidate:
Once the offer has been generated, you will see the number of hours offered to a candidate, shown against their profile (1) as well as how many hours you have assigned and remaining overall (2):
As you can see, under the candidate’s name, the hours offered are showing in red. This text also states that the offer is ‘Pending’.
Once a candidate logs into their portal and accepts the offer, this will change:
- At which point, the candidate is automatically moved to the ‘Accepted’ bucket and their status will be displayed as ‘Accepted’, as usual.
If more than one candidate has been assigned hours from within that total, you will see the option at the top of the screen change as appropriate.
👓 Candidate View
When hours have been offered to a candidate, they will show under the ‘View Offer’ section on their Dashboard:
The candidate will see the number of hours assigned to them, on the left-hand side of the screen:
To accept the offer of hours, they should click on ‘Accept offer’ at the top, bottom or on the left of the screen (depending on the configuration):
Once they have accepted the offer, they will see their offer stamped with ‘Accepted’ and the number of hours assigned to them, still visible:
📊 Insights
The number of hours assigned to a role, can be reported on, as well as the usual Positions.
To view this report, simply login to Insights as usual > Navigate to the ‘Candidates’ section on the left-hand side and select the “Application Data Capture Full” report:
From there you are able to see how many hours have been assigned to the role and how many have been assigned to each candidate.
These columns will also be available to be included in a custom report, present in the ‘Standard Application Columns’ group.