✏️Introduction
Date Gap allows you to gather details of a candidate's employment and/or education & address history for a specified number of years, this can be for either 3, 5, 7 or 10 years. We also give the option to include reference details as part of the check.
For more information about Date Gap within the Job Creation process 🖱️click here.
📆 Adding Date Gap To A Job
Date Gap is set up on a per-job basis, and can be done whilst creating a new job or by going in and editing a previously created job.
To add a date gap, click to edit, or create a new job.
You will then need to scroll down to “Job Application Settings” and expand the “Application Flow” section (1).
Once expanded, scroll down to “Step 3”, where you will see Date Gap options to toggle on or off as required:
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➡️ Education And Employment History
Sometimes a candidate might take a couple of weeks off in between jobs and might not want to mark it as unemployed.
- This functionality allows you to customise the length of gaps allowed between entries.
To get started toggle on “Education And Employment History”:
This will then open further options for you to edit.
First, you will need to select the “For a Set Time” box (1) and specify how long of a period you are wanting the candidate to complete their education and employment history for (2):
This can either be a set number of years OR from a life event (3), e.g. from when the candidate left secondary school.
Next, to allow time gaps within a candidate’s education and employment history, tick the tick-box next to “Allow time gaps” (1):
You then need to specify how long of a time gap you would like the candidate to be able to ignore (2).
Once you are happy with your input, make sure to save your changes at the bottom of the Job Create / Job Template page:
➡️ Reference History
You may need to ask for more than 2 referee details as part of the application process.
- This functionality allows you to customise the number of references requested and/or specify an amount of years you need references for.
Like with the option to ignore certain time periods (as detailed above), this functionality can be used within Job templates or within the Job Create process.
To get started toggle on “Reference History”:
Here, you can choose how long of a time period (1) you would like the candidate to cover with their references, OR how many (2) you would like them to provide:
Once you are happy with your input, make sure you save your changes at the bottom of the Job Create / Job Template page:
➡️Residential History
You may need to ask for Residential history as part of the application process, and require this information to be separated from any education and employment history.
- This functionality allows you to specify requirements for Residential history as a stand-alone request.
Like with the options above, this functionality can be used within Job templates or within the Job Create process.
To get started toggle on “Residential History”:
You can then choose if you would like your candidates to provide residential history covering a certain period of time, OR just to give their current address:
Once you are happy with your input, make sure you save your changes at the bottom of the Job Create / Job Template page:
👀 What Does A Candidate See?
🟣 Education And Employment
When a candidate reaches the date gap stage of their application, they will see this message if they have any Education and Employment gaps, when they are completing their application:
To add more employment or education history, the candidate will need to scroll to the bottom of the page and select “Add History”:
The candidate will then see a pop-up screen where they can choose the type of history they would like to add to meet the requirement:
The candidate can work their way through the pop-up screen and enter more history to cover the required date period as necessary:
Once happy with their input, the candidate should select either ‘Save History’ at the bottom of the screen to exit the “Add History” section, or they can select “Save and add more history” to continue filling in the gaps in their CV:
Once the candidate has completed the necessary employment and education history, they will see a message that looks like this:
🟣 Reference History
When referencing is added to the application process, the candidate will see a screen that looks like this:
- You can see the number of years or life event required for the candidate to provide details for (highlighted above)
- To add referencing details, the candidate should select the “Add Your History” button
The candidate will then see a pop-up screen like this:
Here the candidate can select which type of reference they would like to provide.
The candidate should complete the relevant information on the screen:
Once the candidate has completed the relevant information relating to the time period requested or number of referees to be provided, they will see a page that looks like this:
The candidate can then complete the rest of their application as usual.
🟣 Residential History
If Residential history is included as part of the application process, the candidate will see a screen that looks like this:
With this example, a set period of time was requested on the job, and so the candidate can edit their current address to fulfill the date requirements, or they can add more address history if needed.
Clicking the edit button will show a pop-up screen that looks like this:
The candidate can edit the date that they moved into the address if necessary.
Clicking the “Add History” button will show the candidate a screen that looks like this:
Once the candidate has provided the necessary information, they will see a confirmation message that looks like this:
🔍 Internal View
🟣 Education And Employment
Once the DateGap information has been collected, you are able to download any relevant information within the ATS.
This is done through the candidate’s mini profile on a job:
Opening up the mini profile for a candidate will show you a screen that looks like this:
To see the whole date history of the candidate, you will need to download a Tribepad generated CV.
Do this by selecting the icon in the top right-hand corner:
This will download as a PDF, and then you can see the date history detailed as something similar to this:
🟣 Reference History
Once a candidate has completed their reference details as part of the application, they are visible from within their profile.
To access this, select the candidates name when you are in the job:
You will then see a screen that looks like this:
From here, scroll down the main Personal Information page to the “My References” section:
If you would like to take these references out with the referee, you will need to manually contact the referee outside of Tribepad.
🟣 Residential History
Once the candidate has submitted their application, you are able to see their Residential history detailed in their profile.
To access this, select their name when you are in the job:
You will then see a screen that looks like this:
You should scroll down the Personal Information page to the ‘Address’ section:
- As default, you will see the candidate’s current address
- If you wish to see more of their residential history, select the “View residential history” button at the top of the section
You will then see any other addresses that have been added by the candidate:
