An Introduction To Video Interviewing: New

❓Why Use Our Video Interviewing Integration

Enhanced Functionality – Willo is a dedicated video interviewing platform offering more advanced features than our previous system.
Seamless ATS Integration – Once switched on this integration works through our ATS, making it intuitive and easy to use.
Automation & Efficiency – Video interviews can be set up to automatically send to candidates when they are moved to a new bucket, reducing manual effort.
Ease Of Use – Recordings of candidates interviews are accessible from the candidates profile on the job within the ATS, making it quick and easy to watch them and fill in your score cards.
Improved Candidate Experience – The ability to complete a video interview at a time that suits the candidate helps to streamline their application journey.

In order to set up the (new) Video Interviewing functionality you will need to set up the Integration.

To get started head to “Tools” followed by “Integrations”:

You will be taken to the “Integration Instances” page, where you will need to click on the purple “+” icon to create an integration instance:

You will now be taken to the “Create Integration” pop-up, where you will need to click on “Video Interview”:

You will now need to fill in all of the details to create your instance, including naming it, setting the department and language:

You will also need to add an “Intro Video” - this will need to have been previously recorded and hosted on a site such as Youtube or Vimeo.

You have the option here to set a deadline that this interview will be live from and add a further description if needed:

You will now need to add your Video Interview questions, start by clicking the purple “+” button:

Once on the “Add New Question” pop-up you will need to:

Enter your question under “title”
Choose whether you would like your question type to be video or audio
Enter what order you would like this question to sit eg. for the first question you need to enter “1” here
The maximum duration of the recording - this is listed in hours
The maximum amount of retakes allowed - you can enter any number here
The amount of thinking time allowed to answer this question - this is in seconds

Once you are happy with the above, click on “Create Question”:

You will now see your question listed, with all of your specifications underneath; such as question type, response length, amount of retakes allowed & order.

If needed you also have the option to edit your questions, using the “pencil” icon (1) or delete your questions using the “bin” icon (2) on the right:

Next you have options to amend how this integration will display on your ATS, for this example we have put “VI” for how we would like this icon to show:

Your final steps are to create “Integration Rules” by clicking on the purple “+” icon or the “Create Rule” button:

To start adding your new rule, create a name for it.

You will then need to add your conditions, for this example we are setting up Status > Equals > Received for our “Conditions - 1” followed by “Set Label Colour” and “Scorecards” for our “Actions - 2”.

Once you are happy with the above click “Create Rule”.

You will now see your Integration Rule listed.

If needed you also have the option to edit your integration rules, using the “pencil” icon (1) or delete your integration rules using the “bin” icon (2) on the right:

If you are happy with all of the above simply click on the “Create Integration Instance”:

You are now ready to set up your 🖱️ Score Cards for internal use and 🖱️ add your Video Interview to a Job.

💼 How To Add Video Interviewing To A Job

Video Interviewing functionality can be added to new jobs or by editing previously created jobs.

To get started head either to “Jobs” and “Add A New Job” or head to “Jobs” and “View Job List” to view the relevant job, scroll down to “Job Application Settings”, scroll down again until you get to the “Questionnaires” button and click on this (1):

You will then see a pop-up. First click on the “Type” drop down and select integrations (1), you will then need to click on the “Integrations” drop down and select your Video Interviewing integration (2) (this will be called whatever you chose to name this when setting up the integration) and finally click on the “Candidate Type” drop down (3) to select whether you want Video Interviews to be completed by External, Internal or all types of candidates:

Once you have clicked “add” you will see that your Video Interview Integration has now been added to your application flow:

This will automatically add your integration to the bottom of your application flow, but if needed you are able to move this using the 3 lines and arrow icon.

To move this to post application, drag the box to the bottom (just below personal statement) (1):

You now also have the option to automatically trigger a Video Interviewing at different stages if needed. To do this, simply click on the toggle to select “Auto” (1) and then select at what stage you want an interview to auto-trigger to the candidate.

To complete the process of adding Video Interviewing to your job, scroll to the bottom of the page and click on “finish/save and continue later” or “next” depending on whether you are editing a previously created job or creating a new one.

For further information about the Job Creation process 🖱️click here.