Learn how to highlight specific skills & qualifications by using tags.
🎓Feature
Tags are created and administered by each organisation using the Tribepad Manage Administration tool.
Each organisation decides what type of tags they think will be most beneficial and they are added to the relevant section within the Manage Administration tool. Once that action has been carried out, the tags become available to select from within the ATS.
If you are interested in using tags and you can't see them, it could be that you don't have the relevant user permission or they are simply not set up.
Please speak to the main ATS lead within your organisation if you would like to know more.
Overview
Tags are a brilliant way to highlight the skills and qualifications that you have noted when reviewing a candidate's profile and or application.
By tagging candidates' you can create groups of talent pools ready for when you are recruiting for a particular role that requires specific skills.
Tags may be anything that you want them to be but with the ultimate aim of helping you to refine your talent search process and make it as efficient as possible.
Some examples of words that you might use as a tag:
- CIPD
- Graduate fair
- Media
- Sales
There are 2 types of candidate tags:
- Public
Available to all users (with the relevant user permissions).
Usually presented as a grey icon. - Private
Only visible to the creator of the tag itself.
Usually presented as an amber icon
Tags can be assigned in 2 areas of the ATS:
- Via the candidate profile.
- Via talent search.
You can use the filters down the left-hand side of the Talent Search page to retrieve specific candidates' including those that have relevant tags assigned to their profile. You can also save your search criteria.
Please refer to our Talent Search articles to learn more about this area of the ATS.
How to assign a tag to a candidate's profile:
- From the job view, select the candidate that you would like to assign a tag to.
- Select the Tags option.
You will be presented with a pop up:
Navigation from left to right:
- New tag name - + Create button
If you see this as an option, it means you can create your own tags that will only be visible and used by you. Type in the name of a tag and select create, it will appear on the right-hand side of the pop-up as an amber icon. - Tags
The tags listed on the left-hand side of the pop-up are the tags that you may select and assign to the candidate's profile. To assign a tag, select the check-box next to the relevant tag (you may select more than 1). - Search bar
If there is an extensive list of tags, you may simply type in the name of a tag to search for it. The list of tags on the left-hand side of the screen will be minimised to show the search results. You can make your selection if it appears. - Tags
The tags listed on the right-hand side of the pop-up are the tags that have already been assigned to the candidate's profile and the tags that you have just selected. If you wish to remove a tag, simply deselect the check-box against the relevant tag.
Once you are happy with your selections, select:
- Save and Close
The tags will be shown on the candidate's profile.
The tags will also be visible from the 'Quick Actions' menu:
Please be mindful that Public tags are visible to all users that have the relevant user type permissions to see and assign them.
If you add a tag or remove a tag, it will impact what other users see too and may change the outcome of a saved search within the Talent Search area of the ATS.
How to assign a tag to a candidate's profile in Talent Search:
Tags can be assigned to 1 or multiple candidates at a time.
- Select the check-box next to the candidate name/s.
- Select the tag icon.
You will be presented with a pop up:
Navigation from left to right:
- New tag name - + Create button
If you see this as an option, it means you can create your own tags that will only be visible and used by you. Type in the name of a tag and select create, it will appear on the right-hand side of the pop-up as an amber icon. - Tags
The tags listed on the left-hand side of the pop-up are the tags that you may select and assign to the candidate's profile. To assign a tag, select the check-box next to the relevant tag (you may select more than one). - Search bar
If there is an extensive list of tags, you may simply type in the name of a tag to search for it. The list of tags on the left-hand side of the screen will be minimised to show the search results. You can make your selection if it appears. - Tags
The tags listed on the right-hand side of the pop-up are the tags that have already been assigned to the candidate's profile and the tags that you have just selected. If you wish to remove a tag, simply deselect the check-box against the relevant tag.
Once you are happy with your selections, select:
- Save and Close
The tags will be shown on the candidate's profile.
Creation of New Tags
If you wish to create new Public Tags to be used by all members of your team (i.e. the grey ones, as displayed above), you can do this through your self-serve, behind-the-scenes platform, Manage.
For more information on adding new tags, click here.